1997 AMENDED BY-LAWS of the FOLSOM LAKE YACHT CLUB
These are the By-Laws for Folsom Lake Yacht Club, a California non-profit corporation, also referred to as the "Club":
PURPOSE OF THE ORGANIZATION
To foster and perpetuate the sport of sailing and conduct sailing activities.
To conduct sailboat racing and encourage the growth and development of one design fleets and associations.
To conduct social activities among members of the Club and mutually interested organizations.
To uphold the principles of good sportsmanship and the highest standards of the sport of sailing.
Membership shall be open to all persons who are interested in the sport of sailing, subject to acceptance by the Membership Committee provided herein.
Active Members shall be those individual adult persons or families who shall have paid the full initiation fees, membership dues and assessments. They shall have full voting rights and all of the privileges of the Club and it's facilities. Families shall be defined as one (1) or two (2) adults and their children under eighteen (18) years of age, and shall have one vote per family.
Sustaining Members shall be those persons who donate funds or property to the Club for the benefit of the membership. They shall be elected to membership by the Directors of the Club. Sustaining members shall pay no initiation fees, membership dues or assessments, and shall have no voting rights, but shall enjoy all privileges of the Club and it's facilities.
Honorary Members shall be those persons who have performed outstanding services for the Club and upon whom the Club may wish to confer this distinction. Honorary Members shall pay no initiation fees, membership dues or assessments, and shall have no voting rights, but shall enjoy all privileges of the Club and it's facilities.
Sustaining and Honorary Members shall be elected for a period of one year and may be reelected annually by the Directors.
Junior Members shall be those persons from the ages of six (6) through seventeen (17) years of age who do not qualify as Active Members (Section 2). They shall have paid special initiation fees and membership dues. They shall have no voting rights, but shall enjoy all privileges of the Club and it's facilities under adult supervision. Junior Members may convert to Active Members at the completion of the membership year in which they turn eighteen (18) years of age. Parental consent shall be required prior to membership.
Student Members shall be those members who are from eighteen (18) through twenty-five (25) years of age and who attend school and carry an equivalent of eight (8) or more units of class studies. They shall have paid special initiation fees and membership dues. They shall have no voting rights, but shall enjoy all privileges of the Club and it's facilities.
Prospective Members shall submit a written application on a form provided by the Club and shall remit initiation fees, membership dues and assessments with the application.
The absence of yachting or sailing experience or non-ownership of a yacht shall not be considered with respect to eligibility for membership. Application for membership shall be accepted on an individual or family basis as appropriate.
DUES, INITIATION FEES AND ASSESSMENTS
Active Members, Junior Members and Student Members shall pay dues, initiation fees and assessments in an amount to be determined by the Directors and approved by a vote of the membership. Annual dues are due on February 1st of each year. As Junior Members and Student Members convert to Active Members, they shall subtract any initiation fees paid from the Active Member initiation fees.
Any Active Member who has not paid their annual dues by the 8th of March shall be considered delinquent. A penalty of $10.00 in addition to the dues shall be assessed through the 21st of March. If dues plus penalty have not been paid at this time, the delinquent member will be dropped from the rolls of the Club and shall only regain membership by applying as a new member.
Assessments may be levied from time to time at the recommendation of the Directors and upon approval by a majority of the Active Members.
Prospective Members shall submit dues in an amount equal to monthly pro-rating, from February 1st, of the annual dues
DIRECTORS AND OFFICERS OF THE CLUB
The number of Directors shall be eight (8). The Directors of the Club shall consist of the Officers of the Club, which include the Commodore, Vice Commodore, Rear Commodore, Secretary and Treasurer, and Past Commodore and two (2) Directors-At-Large. The Flag Officers shall be the Commodore, Vice Commodore and Rear Commodore.
Four (4) Directors shall constitute a quorum at any meeting of the Board of Directors.
The immediate Past Commodore shall bear the title of Staff Commodore for one year after completing the term of office, or until replaced by a new Past Commodore.
NOMINATION AND ELECTION OF DIRECTORS AND OFFICERS
The Directors/Officers of the Club shall be nominated and elected from the Active Members.
The Nominating Committee shall be composed of the Commodore, as Chairperson, and three (3) Active Members of the Club who are not members of the Board of Directors. They shall nominate candidates for all elective offices and shall cause the names of these candidates, with the office to which they have been nominated, to be entered on a written ballot. The written ballot shall be mailed to each Active Member at least fifteen (15) days prior to the election meeting. The Nominating Committee shall also nominate candidates for committee chairpersons and submit these names, with the committee to which they have been nominated, to the Board of Directors.
Any Active Member may nominate any eligible candidate from the floor during the election meeting, provided however that such nominations are seconded by two (2) or more Active Members.
In the event that an eligible candidate is properly nominated for more than one elected position, the nominee shall indicate a choice of one elected position during the election meeting and accept nomination to the single elected position.
The election of all directors/officers shall be at the Annual Meeting.
The candidate receiving a majority of the votes cast by the voting membership shall be declared elected. In the event of a tie, a decision will be made by the Board of Directors.
All Directors/Officers of the Club shall take office upon election and be formally installed at the Annual Meeting, and shall serve for one (1) year or until the election of their successors.
In the event that a Flag Officer resigns from office prior to completing a full term, the unexpired term shall be filled by appointment of the Board of Directors. In the event that the Secretary or Treasurer resigns prior to completing a full term, the unexpired term shall be filled by appointment of the Commodore. In the event that a Director-At-Large resigns prior to completing a full term, the unexpired term shall be filled by appointment of the Commodore.
DUTIES OF OFFICERS
The duties of the Commodore shall be to serve as President of the Corporation and Chairperson of the Board of Directors. The Commodore shall preside at all meetings of the Corporation, and it's Board of Directors, shall enforce all rules and regulations, and shall be Executive Officer of the Corporation.
The Vice Commodore shall perform the duties of the Commodore in the absence of the Commodore. The Vice Commodore shall be responsible for committees, programs or activities as assigned by the Board of Directors.
The Rear Commodore shall perform the duties of the Commodore in the absence of the Commodore and Vice Commodore. The Rear Commodore shall be responsible for committees, programs or activities as assigned by the Board of Directors.
The Secretary shall have custody of all records and documents of the Corporation except for the financial records maintained by the Treasurer. The Secretary shall keep minutes of all meetings of the Corporation and the Board of Directors, in separate books provided for that purpose. The Secretary shall keep a correct roll of the members and their addresses. The Secretary shall be responsible for committees, programs or activities as assigned by the Board of Directors.
The Treasurer shall see that the books are in order, and that all moneys collected and disbursed by the Treasurer have been done so in accordance with the By-Laws of the Corporation. The Treasurer shall have custody of all funds of the Corporation and the disbursement of the same as directed by the Board of Directors, provided that all disbursements shall be made by check, signed by any one (1) of the following: Treasurer, Commodore, or Vice Commodore.
The Treasurer shall collect all dues and fees. The Treasurer shall keep true and full accounts of all funds received and disbursed in books belonging to the Corporation. The Treasurer shall prepare budgets and maintain appropriate records to monitor the financial progress of the Club. The Treasurer shall submit a report annually showing the exact financial condition of the Corporation, together with the amount of receipts and disbursements for the past year.
There shall be an Annual Meeting, to be held in the Fall of each year, at which officers shall be elected and other business of the Corporation transacted. The time and place of the Annual Meeting will be determined by the Board of Directors and written notice thereof shall be sent to all Active Members of the Club at least fifteen (15) days prior to such meeting.
Membership meetings, in addition to the Annual Meeting, may be called at the discretion of the Board of Directors, and notice of the meetings provided to the members prior to the meeting. At membership meetings where a membership vote is to be taken, it shall be the duty of the Commodore to ascertain that a quorum is present, in person or represented by proxy. A quorum shall consist of not less than 20% of the membership.
Meetings of the Board of Directors shall be held at such times and places as shall be convenient for a majority of the Board.
If any proposed expenditures and commitments in effect at the time exceeds 70% of the cash assets of the Club, approval by a majority of Active Members at a meeting is required.
The Commodore may call a special meeting of the Corporation at any time, and shall do so upon written request of any eleven (11) members. The notice for such special meetings shall state the object for which it was called, and only business pertaining thereto shall be transacted at that meeting.
Committee Chairpersons shall be installed at the Annual Meeting and shall serve until their successors are appointed. The standing committees shall be:
d. Equipment and Facilities
f. Junior Programs
It shall be the duty of the Racing Committee:
a. To formulate the season's racing schedule.
b. To set and maintain a suitable race course.
c. To make all necessary arrangements for the safe and proper management of all races.
d. To keep a permanent record of all racing results and to publish from time to time the standings of all participating
e. To make arrangements for the procurement of trophies.
f. To establish a system of qualifications for members of the Club in racing events.
It shall be the duty of the Membership Committee:
a. To review and approve or disapprove all applications for membership within thirty (30) days after receipt.
b. To provide the new member with a valid membership card and written notice of acceptance in the Club.
c. To return disapproved membership applications and all funds remitted by the applicant.
The Social Committee shall have supervision over all entertainment and social functions given by or at the Club.
The Equipment and Facilities Committee shall have supervision over all matters relating to the maintenance and repair of the buildings and other Club owned property.
The Publications Committee shall be responsible for all matters that pertain to the assimilation, reproduction, and distribution of the Club's publications.
The Junior Programs Committee shall furnish guidance and assistance in the preparation and implementation of Junior programs and activities.
The Commodore may appoint such other Committees as may become necessary.
CLUB SAILING CHAMPION
The Club may sponsor a series of races to determine the Club Champion for each year. This is to be known as the Joe Beek* Perpetual Trophy Championship. The rules governing this race are to be established by the Board of Directors and issued to the membership prior to the regular racing season.
(*Joe Beek was one of the founders of the Folsom Lake Yacht Club.)
Amendments and additions to these By-Laws may be adopted by a majority vote of the responding membership. Any eleven (11) members desiring an amendment to the By-Laws shall submit such proposed amendment to the Board of Directors at least one (1) month in advance of the vote. The Board of Directors may also propose an amendment. A copy of proposed amendments shall be mailed to all members at least ten (1O) days in advance of the meeting at which it is to be submitted for membership vote. By-Law amendments or additions may, alternatively, be adopted by written ballots mailed to the Secretary.
DISSOLUTION OF THE CLUB
The Corporation may be dissolved by a majority vote of the Active Members.
In the event of dissolution of the Corporation, the Board of Directors shall appoint a firm of Public Accountants who shall audit the books and records of the Corporation and prepare a statement of financial condition.
The Board of Directors shall comply with all of the statutes of the State of California applying to the dissolution and liquidation of a corporation. Any terms or conditions stated herein which conflict with the statutes of the State of California shall be considered null and void, and the statutory requirements shall govern in all respects.